Terms and Conditions

1. Description of Service

RooMaster is a subscription-based application that enables users to view and book meeting rooms via Google Calendar. It is intended to run on tablets mounted near meeting rooms and provides real-time synchronization with the calendar assigned to that room.

The app provides:

• Google OAuth login and access to calendar data
• Real-time display of current and upcoming bookings
• On-device quick booking
• Check-in/out and meeting extension features
• Device session management
• Subscription-based access for multiple devices and features

2. Account Registration and Google Authentication

To use RooMaster, you must sign in using a Google account via OAuth. Upon login, RooMaster will:

• Request access to your Google Calendar
• Retrieve your email address to create a unique user record
• Store basic settings and linked devices associated with your account

You are responsible for maintaining the confidentiality of your account credentials and for any activity under your account.

3. Device Management

When you sign in to RooMaster on multiple tablets, each device is registered under your account. The app:

• Stores a unique device ID and device name
• Tracks active device sessions
• Uses this data to determine eligibility for usage based on your subscription plan

4. Subscriptions and In-App Purchases

RooMaster is a paid subscription-based service.

• Subscriptions are billed via Google Play Store
• Purchase and transaction IDs are stored in under your account
• No refunds are offered after a payment is processed unless required by law
• Your subscription will automatically renew unless cancelled before the billing period ends

5. Acceptable Use

You agree not to:

• Misuse the app or its integrations with Google Calendar
• Reverse-engineer, decompile, or tamper with the app
• Use the app for any illegal or unauthorized purposes

6. Privacy and Data Collection

RooMaster collects and stores the following Personally Identifiable Information (PII):

• Email address
• Device ID and device name
• Purchase transaction ID
• Crash reports and diagnostic information

For full details, see our Privacy Policy.

7. GDPR Rights

The Service complies with the General Data Protection Regulation (GDPR). Users located in the EEA have rights regarding their personal data. More information is available in the Privacy Policy.

8. System-Level Permissions

RooMaster requests access to:

• Display over other apps to keep the app in the foreground
• Control screen-on/screen-off scheduling
• Automatically start on boot (if configured)
• Periodically restart the app (based on user-defined settings)

These features ensure the app remains available and visible for meeting room usage.

9. Termination

We reserve the right to suspend or terminate your access to RooMaster if:

• You violate these Terms
• We detect misuse of system or subscription features
• We discontinue the service

Upon termination, all associated device sessions and user data may be deleted.

10. Modifications

We may update these Terms and Conditions from time to time. If we do, we will notify users via the app or email. Continued use of RooMaster after changes implies acceptance of the revised terms.

10. Contact Information

If you have any questions regarding these Terms or wish to report an issue, contact us at:

Email: roomaster@freelyfly.org
App Name: RooMaster by FreelyFly